FILE REQUEST FORM
Rapid Compliance · Safety file request
Need help? Juann@rapidcompliance.co.za · 072 069 0706
Step 1
Requester & Client Type
Select New client or Existing client.
Always type the company name. Rapid Compliance will match existing clients on our side.
New client — extra company details
Please complete the company information below.
Step 2
Project Details
Declaration acknowledged for the selected option.
Default is 1 visit per month. You can increase this if needed. The final number of visits will ultimately be determined by the risk on site. It is better to budget for more visits rather than less.
Minimum is 2 visits per month. The final number of visits will ultimately be determined by the risk on site.
It is better to rather budget for 4 visits per month.
Please make sure that you have the correct site name and spelling.
Any mistakes with site / project names that need to be rectified afterwards as a result of
incorrect names provided by the person requesting this form will be billed for.
Download Annexure 2 — Notification of Construction Work (PDF)
Official form under the Occupational Health and Safety Act, 1993 (Regulation 4 of the Construction Regulations, 2014).
Complete, sign, and return to Rapid Compliance for submission to the Department of Labour at least 7 days before work starts.
Provide a one-liner that describes your scope of work.
Important: Download the Health & Safety File Requirements document below and
email it to your sub-contractors so they know what documentation they must provide.
Download Health & Safety File Requirements (PDF)
Minimum safety file requirements for sub-contractors. Send this document to each sub-contractor listed above.
Optional — you may leave this blank.
If Yes, please list them (e.g. Paint, Silicone, Thinners, Acetone, Diesel, Petrol, Cement, etc.).
Select all that apply under each group (optional — leave blank if none apply). These feed into the Method Statement tools section (G).
Tools that do not use electricity. Select all that apply.
Select all that apply. Optional — you may leave this blank if none apply.
Select all that apply.
e.g. Walking Boards, Lifelines, or note if it is a concrete roof that cannot be fallen through.
e.g. Work Restraint, Self Retracting Lifelines, Physical Barriers on the edges, Warning Tape 1 metre before all edges, or note if the roof has parapet walls high enough to prevent falling from the roof.
Step 3
Method Statement
Complete the method statement using Rapid Compliance’s template structure. Details already entered on this form have been filled in where possible — please check and complete the rest.
Download Method Statement Template (Word)
Complete this template and email it to Rapid Compliance with your file request.
(A) Company Details
(B) Project Name
(C) Description of the Task
(D) Site Address / Location
(E) Site Supervisor
(F) Safety Officer
(Rapid Compliance will fill this part)
(G) Tools required for the task
(H) Materials required for task
Examples: IBR Roof Sheets, Timber, Doors, Taps, Cupboards etc.
(I) Hazards identified
Please refer to the site-specific Risk Assessment.
(Rapid Compliance will fill this part)
(Rapid Compliance will fill this part)
(J) Training Requirements
(Rapid Compliance will fill this part)
(K) Sequence of Operation
This section is extremely important — be specific. Use editable example steps, add more steps, or paste an existing sequence.
Paste your existing sequence of operation below. You can still edit it after pasting.
(L) Method of Access and Egress to the work area
Example: Ladders, scaffolding, Mobile Elevated Working Platforms etc.
(M) Fall Protection Measures
(Rapid Compliance will fill this part)
(N) Hazardous Substances
Example: Petrol, Diesel, Thinners, Acetone, Silicone etc.
(O) Storage Arrangements
Example: On site in container, next to entrance gate.
(P) Detail of Permit to Work
(Rapid Compliance will fill this part)
(Q) Required Personal Protective Equipment (PPE)
(Rapid Compliance will fill this part)
(R) Emergency Procedures
Refer to the Emergency Preparedness Plan.
(S) First Aid Facilities
(T) Service to be supplied by others
Example: The scaffolding used for access will be supplied by the client.
Prepared by
Other comments / notes
Final step
Review & Submit
Please review your information, accept the declaration, then download a PDF copy to send to Rapid Compliance.
Successfully submitted. Files downloaded to your computer. Do not click Submit again.
Submit downloads the file request form (and the method statement if you created one) as Word files. No pop-up needed.